Spousal/Partner Travel Policy approved by the Audit Committee on June 10, 2010

Spouse or Other Dependent Travel

The payment of travel expenses for spouses and partners of College employees is not permitted without prior approval from the President, and without meeting all of the following conditions:

The spouse/partner attends and contributes to the official function.
The activities of the spouse/partner relating to College business are outlined.
The purpose of the travel, and the expenses incurred, are fully documented.
The presence of the spouse/partner must be deemed essential to the work of the College.

Presidential Spousal/Partner Travel

The President is often required to have extensive and unique contact with the public on behalf of the College. Spouses/partners often make an important contribution to the success of events when the President is performing official duties in such areas as Development. The College also benefits when spouses/partners participate in professional development programs related to their specific roles and responsibilities. Consequently, the College will pay the President’s spouse’s/partner’s travel expenses if all the following conditions are met:

• The spouse/partner attends, and contributes, to the official function. This includes events when the spouses of the College’s guests are expected to be present.
• The activities of the spouse/partner relating to College business are outlined.
• The purpose of the travel, and the expenses incurred, are fully documented.
• The presence of the spouse/partner must be essential to the President’s ability to carry out her/his business function for the College.

If the presence of the spouse/partner is not essential, the properly documented travel expenses will be reimbursed, and the expenses will be treated as a taxable fringe benefit.

The President’s travel expenses, including spousal/partner travel, are reviewed by the Chair of the Audit Committee of the Board of Trustees on a semi-annual basis.