Purchasing and accounting due dates for expenditures by faculty, staff, and students:

May 4 – Last day to submit purchases through Information Services

• Through May 4– Purchase requests must be submitted by May 4 to allow sufficient processing time. Orders received after this date may be changed to the next fiscal year, depending on receipt and service date. Questions should be directed to Don.Mack@kzoo.edu.

July 10 – Last day to submit invoices and expense reports

Expense reports for costs incurred on or before June 30, 2026, must be fully approved in Emburse by July 10, 2026.
Items received by June 30 should be recorded in FY 2025-2026; items received after should be charged to FY 2026-2027.
If you will be traveling at the end of June and returning in July, contact the Business Office in advance to make arrangements.

Instructions:

• Invoices: Select the appropriate fiscal year check box (prior or next) in the Invoice Details section and include supporting comments.
• Expenses: Choose the correct fiscal year in the dropdown when creating your expenses report (this box will appear in July)
  • Current FY = posting date when expense report is fully approved
  • Previous FY = posting date of 6/30/26

July 10 – Transfer Requests

All transfer requests must be submitted by July 10, 2026, to be processed in FY 2025-2026.
These procedures are subject to external audit and require full compliance.
For questions, contact Tad Drabik at Thomas.Drabik@kzoo.edu or the Business Office at BusinessOffice@kzoo.edu.