Fiscal Year End

Purchasing and accounting due dates for expenditures by faculty, staff, and students:

  • May 3 – Last day to submit purchases through Information Services
    • Through May 3 – Forward your purchase requests for technology to Don Mack in Information Services. All purchase requests must be submitted to IS by this date, thereby enabling IS sufficient time to place your order, and for your order to be received prior to the end of the fiscal year. Orders received after this date will be processed in June, and will apply to the following year’s fiscal budget. If you have questions please contact Don.Mack@kzoo.edu.
  • June 24 – July 9:
  • Gather up all invoices and expense reimbursements, and forward them to the Business Office for payment. This includes student reimbursements, too! Contact the vendors that you used to make your year-end purchases to get those invoices by the year-end cutoff.
  • If you are traveling for College business at the end of June, and will not return until July, please contact the Business Office before you leave to make arrangements for your expense reimbursement. Reimbursement for expenses that occur on or before June 30 can only be paid in the current fiscal year if they are received in the Business Office by July 10.
  • Update the account numbers for charges to the College credit cards posted in IntelliLink. The June credit card statements should be updated with account numbers in IntelliLink by July 10. Please remember that account numbers can be entered in IntelliLink as charges appear. You do not have to wait for the statement end date. Statements that are not updated will be charged to the default account. Also, mistyped account numbers will error out during the posting process and be changed back to the default number. Please review your account numbers for accuracy.
  • July 10 – Last day to submit credit card account number changes in IntelliLink
    • Forward signed VISA card statements and receipts to the Business Office. Make sure your supervisor is available to approve your credit card statement. Approved VISA card statements and receipts are due in the Business Office no later than July 10.
  • July 10 – Last day to submit invoices/expenses* and transfer of expenses between accounts
    • Forward transfer requests for the current fiscal year to the Business Office. Transfers between accounts must be received by the Business Office no later than July 10.