Faculty/Staff Stipend Payment Request Form – Business Office

What is a Grant/ Payroll Stipend:

Grant/ Payroll Stipends serve as payment for grant-related responsibilities and other work that is performed in addition to an employee’s usual workload.

Requirements:

Signature from Approver – The College’s Approval Limit Chart will determine who needs to approve the total stipend amount.

Questions:

Questions about this form? Email them to: Payroll@kzoo.edu

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Due Dates, Pay Dates, & Fringes and Benefits

Form Due Date and Pay Date

Stipend Payment Dates – For Faculty and Exempt Staff, stipends are paid on the 1st of each month (or the business day prior, if the 1st is on a weekend or holiday). For Non-Exempt Staff, stipends are paid on the next bi-weekly pay date.
Deadline for Stipend Form – Paperwork must be received by Payroll by the 15th of the month to process in time for the next available pay date.

Fringes and Benefits

The stipend payment must go through payroll and the appropriate taxes based on your withholdings must be deducted.
You will also need to know your fringes and benefits because, depending on the agreement some stipends need to include the cost of benefits as part of the payment while other agreements include additional funds to cover these costs. If you grant agreement does not have additional funding for fringes and benefits, the amount of your stipend will be calculated so that the College costs (FICA and Retirement) are deducted from the stipend.
You cannot change your withholding allowance nor elect to have retirement contributions taken out of your stipend payment since stipend payments cannot be different than your standard payroll deductions.
There is also a two-year service requirement for this benefit. This benefit is waived if the incumbent has previous benefits-eligible experience at another accredited higher education institution

Faculty/Staff Stipend Form

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BENEFIT CONSIDERATIONS	FICA	TIAA	HEALTH INS	LIFE INS	DISABILITY
Summer salary and other “additional” compensation for a faculty member already on payroll and TIAA eligible	7.65 %	10 %	0	0	0
Replacement salary for sabbaticals and other approved leaves	7.65 %	0	0	0	0
New hire charged to grant not eligible for benefits	7.65 %	0	0	0	0
New hire charged to grant eligible for benefits package	7.65 %	10 %*	Check w/ HR	Check w/ HR	Check w/ HR
Student researcher with stipend (during non-enrolled quarter)	0	0	0	0	0
Hourly Student worker paid by a grant (during non-enrolled quarter)	7.65 %	0	0	0	0

*Two-year service requirement for this benefit; waived if incumbent has previous benefits-eligible experience at another accredited higher education institution.