What is a Grant/ Payroll Stipend:
Grant/ Payroll Stipends serve as payment for grant-related responsibilities and other work that is performed in addition to an employee’s usual workload.
Requirements:
Signature from Approver – The College’s Approval Limit Chart will determine who needs to approve the total stipend amount.
Questions:
Questions about this form? Email them to: Payroll@kzoo.edu
Due Dates, Pay Dates, & Fringes and Benefits
Form Due Date and Pay Date
- Stipend Payment Dates – For Faculty and Exempt Staff, stipends are paid on the 1st of each month (or the business day prior, if the 1st is on a weekend or holiday). For Non-Exempt Staff, stipends are paid on the next bi-weekly pay date.
- Deadline for Stipend Form – Paperwork must be received by Payroll by the 15th of the month to process in time for the next available pay date.
Fringes and Benefits
- The stipend payment must go through payroll and the appropriate taxes based on your withholdings must be deducted.
- You will also need to know your fringes and benefits because, depending on the agreement some stipends need to include the cost of benefits as part of the payment while other agreements include additional funds to cover these costs. If you grant agreement does not have additional funding for fringes and benefits, the amount of your stipend will be calculated so that the College costs (FICA and Retirement) are deducted from the stipend.
- You cannot change your withholding allowance nor elect to have retirement contributions taken out of your stipend payment since stipend payments cannot be different than your standard payroll deductions.
- There is also a two-year service requirement for this benefit. This benefit is waived if the incumbent has previous benefits-eligible experience at another accredited higher education institution
Faculty/Staff Stipend Form
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