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Select one of the following topics to view more detailed policies and procedures:
Please note that the policies and procedures on this website are a summary of the most commonly required services and is not intended to cover every possible situation.
Find a specific policy or procedure
Purchasing Policies
- Introduction
- Air Travel
- Alcohol
- Car Rental for Local Travel
- Cell Phones and Mobile Devices
- Charitable Donation
- Computers and Tablets
- Copiers
- Expenses Not Reimbursable by the College
- Federal Funds
- Fiscal Year End
- Flowers and Gifts in Recognition of Life Events
- Fuel/Gas
- Gift Certificates and Gift Cards
- Gifts
- Lodging
- Meals
- Mileage Reimbursement for Use of Personal Automobile
- Office Supplies
- Overnight Packages and Deliveries
- Printer Cartridges
- Printers for Computers
- Printing and Graphic Services
Travel and Credit Card Policies
- Credit Card Policies
- Administration by Business Office
- Cardholder and Supervisor Responsibilities
- Cardholder Disciplinary Actions
- Credit Limit Increase Request
- Due Dates
- Electronic Statement Submission
- Missing Documentation
- Obtaining a Credit Card
- Purchase Returns and Credits
- Restriction on Use
- Security & Storage
- Set-Up, Maintenance and Closure
- Supporting Documentation
- Unresolved Disputes & Billing Errors
- Visa Travel Benefits
Socially Responsible Investment Policies
The Socially Responsible Investment Policy has the following information:
Introduction
Structure
Process for Review of Divestment Petitions
Guiding Principles for Considerations of Divestment based on Social Responsibility Concerns
Criteria for Selection of Committee Members
Committee Composition
View the Socially Responsible Investing Policy page for more information and a printable version of this policy.
Procedures
- 90-day Limit on Reimbursement/Fiscal Year End
- Access to Department Reports/Budgets
- Accounts Payable Process
- Approving Invoices
- Bookstore Charges
- Chart of Accounts
- Cashing a Personal Check
- Check Processing Schedule
- Creative Dining Charges
- Deposits
- Direct Deposit
- Expenses
- Inter-Department Charges
- New Vendors/Federal W-9 Forms
- Payments to Foreign Businesses or Persons
- Petty Cash Reimbursements
- Project Accounting
- Receipts
- Reimbursing the College for Personal Items
- Requesting a Purchase Order (PO)
- Requisitions
- Transfer of Funds
- Travel Expenses
Questions or Suggestions?
Share them with us at BusinessOffice@kzoo.edu.